This privacy and cookie policy applies to all personal data processed by Aplynk via its websites, online platforms and apps (the “Website”). Aplynk: Aplynk B.V. , a company duly registered under the laws of The Netherlands, with registered office at Oude Middenweg 17, 2491 AC Den Haag, The Netherlands with company number 68113536. The purpose of this policy is to provide you with clear explanation of what personal data we collect, when, why and how we collect, use and share your personal data and it explains your rights. You have the option to save and print this policy.

Your personal data may be entered into the Website by yourself or by third parties. Synced data: Clients of Aplynk may use the services of Aplynk to sync their contact information of third parties. This way, Aplynk may process your data. Data provided by yourself: During your registration and elsewhere on the Website, you can provide information such as name, company name, e-mail, address, telephone and other relevant data. It is possible that your personal data will be supplemented with other data, such as location, statistics, history and other information related to your activities on the Website.

The clients of Aplynk warrant that they have the right to sync data between certain online apps and tools. As soon as someone syncs your personal data, this policy applies to you. In case you are of the opinion that someone misuses your data, you should immediately contact the Data Protection Officer of Aplynk. Aplynk syncs these data in a secure and safe manner and implemented appropriate technical and organizational measures to protect these data in accordance with the GDPR and all applicable Data Protection Laws & Rules. These measures ensure a level of security appropriate to the associated risks and the nature of the personal data and take into account the state of the art, the nature, scope context and purposes of processing, as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons. These measures include pseudonymization, anonymization and encryption. Aplynk will never share synced data or use synced data for its own benefit and will keep it in strict confidence. Note that Aplynk syncs between several online tools and apps. We are not responsible for the privacy policies of these tools and apps. Please review the privacy policies of such third party tools and apps. This policy does not address the privacy or information practices of any third parties.

Data you provided by yourself will be used by Aplynk for the purpose of operating the Website and providing our services to you. It is possible that your permission will be requested to use your data for certain other purposes. You can approve or reject this request. If you opt for specific services or communications, e.g. an e-newsletter, you can cancel your subscription for this at any time by following the instructions given in each communication. If you decide to unsubscribe from a service or communication, we will delete your data as soon as possible. It is possible that your personal data will be supplemented with other data that the Website automatically collects, such as certain data concerning its interaction with visitors that facilitate operation, management and planning. Some of this information may constitute personal data such as your browser type, operating system, IP address, domain name, number of times you visited the Website, dates etc. These data may be collected via cookies and other tracking technologies. We use this information to monitor and analyze use of the Website and the services and for the Website’s technical administration, to increase our Website’s functionality and user-friendliness, and to better tailor it to our visitors’ needs. Under no circumstances do we share your personal information with third parties for their marketing purposes. However, your personal data will be shared with all parties having a need to know them for the operation of the Website. Aplynk processes all data in accordance with this policy and with the GDPR and all applicable Data Protection Laws and Rules.

In case you have an account in the Website, you can access your contact details at any time by logging in with your username and password to the Website. Certain users may create more users with different privilege levels within their account. It is the responsibility of the user that creates other user accounts to choose the level of access each user should have. Once these new users log into the Website this policy applies to them. If you want to correct or update your personal data, you can contact the person that created your account. In case you have no account in the Website, you can request a copy of your data that Aplynk processes. You can do so, by sending a letter with a copy of your identity card to our Data Protection Officer. In the event that you would like additional copies, an administrative fee will be charged. Aplynk will not retain your data longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations. You have the right, if you have good reasons, to have your personal data removed. If you have grounds for this, you can also object to the use of your data. Aplynk will study your request and comply if possible. If you wish to make use of these rights, please send a letter to this end with a copy of your identity card to our Data Protection Officer at privacy@Aplynk.com.

Any personal data stored on the Website is treated as confidential. All information is stored securely and is accessed by authorized personnel only. Aplynk implements and maintains appropriate technical, security and organizational measures to protect personal data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft or disclosure. To ensure the confidentiality of your data, Aplynk also uses professional firewalls and security passwords. However, you must ensure that the computer you use is adequately protected against malicious software, such as trojans and viruses. The sending of certain data, such as emails, SMS, personal data and the like, to Aplynk is always at your own risk. Aplynk endeavours to ensure that the transfer of this data takes place in a secure manner, but is in no way liable for any damage that might result from the loss of certain data and/or from the interception of this data by a third party. The software needed in this regard must be installed and care must always taken with regard to the use and communication of your personal data.

Your data will not be stored longer than necessary for the purposes for which we process them. In case your personal data are provided under an agreement with us, they will not be kept longer than necessary for the fulfilment of that agreement. If your data are provided on the basis of your consent, processing will be stopped as soon as practically possible when you withdraw your consent. If your personal data are processed on the basis of a legal obligation or in the legitimate interest of Aplynk, they will be retained for as long as necessary for this purpose.

The Website may contain links to other websites and apps. Aplynk cannot guarantee that these websites and apps comply with a privacy policy that complies with the applicable regulations and legislation. It is recommended that you check this yourself by consulting the privacy clauses that appear on such websites.

Aplynk uses cookies on the website to optimize user-friendliness and our communication with you. It does so using this cookie policy. This policy has been drawn up with the purpose of informing you correctly and clearly about the use of cookies and obtaining your permission to use them. By visiting and/or using the Website, you declare your agreement to the use of cookies in accordance with this policy. We reserve the right to change this policy at any time and will keep you informed thereof by publishing a notice through the Website. However, it is recommended that you regularly check this policy for any changes. If you do not agree with any of the changes, you should stop using the Website. If you continue to use the Website, you automatically agree to the changes.

A cookie is a small text file that your browser saves on your device. The cookies allow us to store information on the server so that we can optimize the Website, and they also allow us to perform analyses on the Website and to analyse performance. A cookie consists of a (unique) number or value.

If you do not wish the Website to install cookies, you can set your browser to notify you that a cookie is being installed or such that the collection of cookies is not possible. However, it is possible that as a result of this you will not be able to use all the features of the Website or that the Website will not function optimally.

The Website uses following cookies: Necessary and functional cookies: These are essential and help you navigate the Website. Blocking these cookies may significantly reduce your experience when visiting the Website. Performance cookies: Performance cookies help us to understand the behaviour of the visitors and users of the Website. This allows us to improve the Website and our services. We use performance cookies of Customer.io; Google analytics; Google Adwords; Kustomer; Mixpanel and Segment. All of these performance cookies are managed by third parties, and we refer to their own privacy notifications for further information. These cookies will be preserved for a maximum period of one year. The information generated by these cookies about your use of the Website may be stored outside the European Economic Area.

Aplynk has a Data Protection Officer who is responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the address mentioned under article 1 and via privacy@Aplynk.com.

We reserve the right to change this policy at any time and will keep you informed thereof by publishing a notice through the Website. However, it is recommended that you regularly check this policy for any changes.

If you have any further questions regarding the data Aplynk collects, or how we use it, then please feel free to contact our Data Protection Officer. If you have complaints about how Aplynk handles your personal data, you can submit these to the Privacy Commission via www.privacycommission.be.